AGM Minutes 2014

Umeed Partnership (UK)
ANNUAL GENERAL MEETING 2014
4 June 2014

Present: John Perkins (Chair), Stuart Elliott, Neil Evans, Miriam Isherwood.
Ged Sanders, Clive Southerton, Mieko Yamaguchi

Apologies: John Butler plus 4 non-Committee supporters

The Chair asked for a few moments silence in tribute to Marion Southerton, a past Committee member, who died in May.

1. WELCOME AND MINUTES
The minutes of the Annual General Meeting held on 17 April 2013 were accepted as an accurate record.

2. ANNUAL REPORT FROM THE CHAIR
(a) The Chairman provided members with an overview of the project during the last 12 months. The Umeed Partnership Project has increased its activities during 2013/14 (mainly due to substantial support from the Pakistan Bible Society which has facilitated the inauguration of 70 Adult Education Centres) and this is despite Pakistan’s well-documented but negative media image which has intensified following several high-profile acts of violence. It is true that Pakistan continues to experience political instability, but as has been emphasised in previous reports, life for the large majority of the population continues largely unaffected by the troubles. The Umeed Project continues its activities in all parts, and has been untouched by the events reported in the media.

Although there has been some concern at the lack of regular giving through UP(UK), in most months £1000 has been raised and transferred to the UP Project in Pakistan. Two substantial grants have been awarded to UP(UK) during the 2013/14 financial year – from the Network for Social Change and from St Andrew’s Church in Bedford, with another in the pipeline from the Gilchrist Trust. John Perkins raised almost £2400 in a week in Anglesey churches and presented it to the Project Co-ordinator at a ceremony in Bahawalpur at the end of January. This has been used for infrastructural improvements to the two Umeed Middle Schools in the Bahawalpur District. John was attending a ceremony at which the Umeed Middle schools were dedicated to the memory of his daughter, Emma Marchant.

Fundraising efforts in 2014/15 will continue to concentrate on re-development of the Emma Marchant Middle School in DB52. Also efforts will be made to raise funds to replace the ageing project vehicle.

The full UP(UK) Annual Report can be found on the Home page of the Umeed website – www.umeedpartnership.org.uk

3. REPORT FROM THE PROJECT
The UPP Annual Report – 2013/14 – from Yousuf Jalal Gill (Umeed Project Co-ordinator) was presented. The Report covered, inter alia, the following topics:

a. Core education and training: schools, embroidery & tailoring
b. Redevelopment of the two Emma Marchant Umeed Middle Schools
c. 3 Umeed seminars – promoting women’s human rights
d. UPP Seminar – International Day of Women
e. Possible new Umeed Middle School in Lahore
f. Pakistan Bible Society
g. Umeed Administrative Offices
h. Financial Report – Income & Expenditure account for 2013/14

Statistics for the year 2013-2014 for the Umeed project in Pakistan

The statistics for 2013/14 show a significant increase in activity in all elements of the Umeed Project:

Skills Training Centres

a. Embroidery Students 180

Teachers 10
Trainers 10
b. Sewing Students 34
Teachers 4
Trainers 4
Supervisors for embroidery and sewing 3
EMUM Schools a. 18/BC Students 185
Principal 1
Teachers 4
Serving staff 3
b. 52/DB Students 148
Teachers 2
Serving staff 2
Adult Education Students 1540
Teachers 70
Supervisors 7
Legal Aid Forum Legal Advisor 1
Supervisor 1
Umeed Head Office Lahore Staff 5
Regional offices (Lahore, Loralai, Yazman) Staff 9

Total Umeed beneficiaries 2223

It was agreed that the Project Co-ordinator be asked to provide information relating to other bodies which contribute financially to the Umeed Project. This would give UP(UK) an idea of the relative magnitude of its contribution to the work of Umeed.

The full UPP report may be found on the Umeed Partnership website – www.umeedpartnership.org.uk

4. ELECTION OF OFFICERS
The following officers were elected:

Chair: John Perkins
Vice-Chair: Clive Southerton
Treasurer: Ged Saunders

The search for a replacement Secretary has proved unsuccessful and will continue.

5. ELECTION OF ORDINARY COMMITTEE MEMBERS
Four ordinary members of the Executive Committee were elected:

Stuart Elliott
Neil Evans
Miriam Isherwood
Mieko Yamaguchi

6. ELECTION OF CO-OPTED COMMITTEE MEMBERS
One additional member was co-opted:

John Butler

It was agreed that the Chair should contact Riffat Rizvi once again (former Committee member) with a view to her being re-co-opted onto the Committee.

7. APPOINTMENT OF TRUSTEES

John Perkins and Neil Evans were re-appointed as trustees.

8. FINANCIAL MATTERS
The financial report for 2013/2014 was presented by Ged.

It was agreed that:

[1] Ged pass on the gratitude of the Committee to Harry Cranford for agreeing to act as the Professional Examiner of Accounts;

[2] Mieko be asked to prepare the next Gift-Aid claim;

Recognising the amount of work and professional competence required to produce an auditable set of accounts, John expressed the sincere thanks of the Umeed Partnership to Ged for preparing the accounts. Similarly, thanks to Mieko for her expertise in preparing & submitting the annual Gift-Aid claims and to Miriam for searching the internet for possible sources of funding.

9. APPOINTMENT OF THE PROFESSIONAL EXAMINER OF ACCOUNTS
It was agreed that Mr Harry Cranford be asked to continue as the Professional Examiner of Accounts for 2014/15. Ged agreed to ensure that he received the documentation and accounts when required..

10. NEXT COMMITTEE MEETING
The next ordinary Committee meeting will be held at 7.00 pm on Wednesday 30 July at Stuart’s home in Gronant.